How to find validation errors and fix them

Use this tutorial when a report shows validation errors or warnings that need review before delivery.

Before you begin

Before you begin, open the report. Confirm you are in the correct order. Save any current edits.

Gather the source documents needed to correct missing or inconsistent fields. Plan to fix errors before warnings.

Run validation

During validation, find the validation action in the report editor. Click Validate, Run Validation, or the available validation control. Wait for validation to finish.

Do not refresh the page while validation is running. Review the validation results. Note how many errors and warnings are shown.

Start with errors

Open the first error in the validation list. Read the error message carefully. Identify the section named in the message.

Identify the field named in the message. Use any link or jump action if the validation panel provides one. If there is no link, open the section manually from the left navigation.

Fix the field

Find the field that caused the error. Compare the field against the source document or inspection notes. Enter the correct value.

Use the expected format for dates, numbers, addresses, selections, and commentary. If a required field does not apply, choose the appropriate not-applicable option only when the form allows it. Add commentary when the correction requires explanation.

Save the section.

Rerun validation

During validation, return to the validation panel. Run validation again. Confirm whether the error disappeared.

If the same error remains, reopen the section. Check whether another related field is missing. Save again after correcting the related field.

Rerun validation until the error clears.

Continue through all errors

Move to the next error. Open the related section. Correct the field.

Save the change. Rerun validation. Repeat until no errors remain.

Do not leave known errors unresolved before export.

Review warnings

Review warnings after all errors are fixed. Open each warning. Decide whether the warning identifies a real issue.

Correct the field when the warning is valid. Add support or commentary when the value is correct but needs explanation. Leave a warning unresolved only when it is acceptable for the assignment and you can support why.

Final validation check

During validation, save the report. Run validation one final time. Confirm there are no errors.

Review any remaining warnings. Open the sections that had major corrections. Confirm the correction did not create inconsistency elsewhere.

Continue to final review or export after validation is clean enough for delivery.